200.00 Cash Accounts

200.10 Introduction

• Great Falls College MSU cash accounts must be set up and approved by business services. Great Falls College follows operations as set by Montana Operations Manual Policy 326.

200.20 Forms

• Cash Custodian Agreement
• Cash Use Agreement

200.30 Procedures

• If a department wishes to set up either a cash change fund or petty cash fund, contact business services with prepared justification as to why it would meet the business needs of the department.
• Consider a dollar amount that is reasonable.
• Business services will help determine the type of cash account necessary.
• If approved, business services will set up the account with the Statewide Accounting Bureau and in Banner.
• The cash account can only be used for its designated purpose.

200.40 Custodian/Use

• Each cash account will have an assigned custodian who is ultimately responsible for the account. The custodian must complete the Cash Custodian Agreement.  Business services will retain this record.
• Each employee with access to the cash must sign a Cash Use Agreement. Business services will retain this record.

 200.50 Deposits

• Money collected as part of operations will be taken to business services for deposit daily. It will not be used for another purpose.

200.60 Security

• Cash will be kept secure at all times.