Lodging reimbursements rates used by Great Falls College employees can on the Department of Administration website. 

Reimbursement for out-of-state lodging is based on General Services Administration (GSA) per diem schedules and is actual cost should not exceed the prescribed maximum standard rate for the location plus taxes. A number of locations have been assigned a higher maximum lodging rate. 

A traveler must verify on the travel preapproval in Chrome River that they attempted to obtain the government rate. 

In some instances, lodging will be more than the standard rate.  The travel preapproval in Chrome River is where a traveler can state that the actual cost for lodging is higher than the standard rate and provide the justification. 

Board of Regents policy allows for reimbursement of actual cost of out-of-state lodging if the purpose of the travel is to attend a conference, career fair, recruitment fair, or similar event and the event is either being held at the lodging site or the lodging site has been designated as the recommended lodging site for the event.   Preapproval through Chrome River is required.

In order to claim lodging reimbursement, an itemized receipt/folio from the lodging facility MUST be attached to the Chrome River travel expense voucher. Other receipts, such as credit card receipts, canceled checks, etc. are not acceptable. Great Falls College needs proof that only room and taxes are being paid.

In some instances, lodging is provided to the employee but no charge is assessed. Therefore, no expense can be claimed.