Miscellaneous business expenses associated with travel are reimbursable. Examples of allowable miscellaneous expenses include: needed work supplies purchased on an emergency basis; taxi fares with a reasonable tip; airline baggage and seat fees not due to upgrades; airline insurance that solely protects against trip cancellation or re-booking fees; parking fees excluding parking tickets issued for non-compliance with city/county/airport authority rules, unless the agency director, or designated approving authority, authorizes reimbursement of parking tickets issued as a result of extenuating circumstances that the employee could not avoid; etc. 

Each reimbursable expense more than $25.00 per day must be supported by paid receipts.

When a traveler incurs any expense of more than $25.00 per day, an original receipt must be filed to assure reimbursement. Any exceptions must be approved by the designated supervisor and business services.

It is usually necessary to begin traveling prior to the time established for a meeting appointment, a conference, etc. Business activities may terminate late in the day and because of bad weather, fatigue, and the unavailability of transportation, it may not be feasible for the employee to return promptly to campus. In such cases, travel expenses are allowed for a reasonable amount of time preceding and following the actual business activities that necessitate travel. Because circumstances vary, the "reasonable" criterion will have to be applied on an individual basis.