Faculty must receive approval from their division director prior to any travel.  The student organization/class sponsored trip approval form must be completed and approved by the executive director of student services.  Each students traveling as part of the trip must complete the acknowledgement of risk and consent for treatment for student travel participants forms. 

For required field trips related to classes, transportation to the site(s) should be made available. Students may take their own transportation, but faculty may require that students utilize the provided transportation where vehicular travel space is limited or to reduce environmental impact.

Vehicles operated by any Montana University System (MUS) employee, student, or other authorized person for MUS/State business must comply with State of Montana Vehicle Use Policy and Policy 1000.2, Vehicle Policy and Procedures. Under Board of Regents policy, the lease or rental of full-size passenger vans (those larger than 10 passengers, including the driver) for college sponsored travel is prohibited.

Great Falls College has no source of insurance which provides medical coverage for student travelers. Any student who is traveling is required to have their own medical insurance. College employees are covered by the MUS workers' compensation program if injured in the course and scope of employment.