200.00 Cash Accounts 200.10 Introduction Great Falls College MSU cash accounts must be set up and approved by business services. Great Falls College follows operations as set by Montana Operations Manual Policy 326. 200.20 Forms Cash Custodian Agreement Cash Use Agreement 200.30 Procedures If a department wishes to set up either a cash change fund or petty cash fund, contact business services with prepared justification as to why it would meet the business needs of the department. Consider a dollar amount that is reasonable. Business services will help determine the type of cash account necessary. If approved, business services will set up the account with the Statewide Accounting Bureau and in Banner. The cash account can only be used for its designated purpose. 200.40 Custodian/Use Each cash account will have an assigned custodian who is ultimately responsible for the account. The custodian must complete the Cash Custodian Agreement. Business services will retain this record. Each employee with access to the cash must sign a Cash Use Agreement. Business services will retain this record. 200.50 Deposits Money collected as part of operations will be taken to business services for deposit daily. It will not be used for another purpose. 200.60 Security Cash will be kept secure at all times.