310.10 Processing Invoices to Vendors
Modified on: Mon, Mar 17 2025 1:06 PM- A requisition order must be completed by the individual requesting the disbursement.
- Complete all fields of the requisition order. The banner index number is required on all requisition orders.
- The banner account number is optional. Please note, this space is NOT for account number with the vendor. If left blank, business services will determine the account number.
- An invoice/bill must be attached to the requisition order form. Documents titled/described as statements are insufficient.
- The receiver of the goods must verify the invoice details are correct, that all items have been received and the college was charged the correct prices.
- Invoices should be billed to Great Falls College MSU, or a variation. Great Falls College cannot pay invoices that are not billed to us.
- Obtain the appropriate approvals. Digital signatures are acceptable.
- If there are multiple invoices attached to the requisition order form, please itemize them in the total column and double check your math when adding. The form does not automatically total for you.
- Business services may return the form to the requestor for inaccuracies.
- It is preferable that departments submit requisition orders electronically and keep their own electronic copy.
- Allow up to 7 business days for payment to be processed. As a state agency, Great Falls College must pay most claims within 30 days, unless otherwise stated in a contract or agreement.
- Checks are printed and mailed from the Department of Administration in Helena directly to the recipient. If the requestor requires the check to be mailed to the college first, the requisition order must have NON-MAILER clearly indicated.