Non-state employees must still abide by all applicable rules regarding travel. Reimbursement for non-state employees is limited to: 1. Job Applicants 2. Honoraria 3. Visiting Lecturers 4. Consultants 5. Workshop Personnel 6. Students 7. Other non-state employee travel may be approved on an individual basis.

The college encourages field experiences and opportunities for students to travel for academic, scholarly, engagement and outreach activities. Student travel and field experiences can enhance the student learning experience. The types of activities and events covered by this procedure include academically related travel, such as field trips, meetings and conferences of academic organizations where a student is attending/ participating due to their affiliation with the college, co-curricular travel, and registered student organization trips. This procedure applies to travel that is sponsored by a unit of the college, a registered student organization or financed by college funds (including grant funding) and will apply to all such trips whether occurring during the academic year, during the summer or on college holidays and breaks. This procedure does not apply to travel undertaken by students to a clinical site or internships with non-college entities. Travel undertaken by students who are employees in their capacity as employees working for the college is not covered by this procedure and will be handled in the same manner as employee travel.

Student Travel Acknowledgement of Risk Non-Employee Travel Authorization & Advance Trip Approval Form Non-Employee Travel Expense Voucher

Faculty must receive approval from their division director prior to any travel. The student organization/class sponsored trip approval form must be completed and approved by the executive director of student services. Each students traveling as part of the trip must complete the acknowledgement of risk and consent for treatment for student travel participants forms. For required field trips related to classes, transportation to the site(s) should be made available. Students may take their own transportation, but faculty may require that students utilize the provided transportation where vehicular travel space is limited or to reduce environmental impact. Vehicles operated by any Montana University System (MUS) employee, student, or other authorized person for MUS/State business must comply with State of Montana Vehicle Use Policy and Policy 1000.2, Vehicle Policy and Procedures. Under Board of Regents policy, the lease or rental of full-size passenger vans (those larger than 10 passengers, including the driver) for college sponsored travel is prohibited. Great Falls College has no source of insurance which provides medical coverage for student travelers. Any student who is traveling is required to have their own medical insurance. College employees are covered by the MUS workers' compensation program if injured in the course and scope of employment.