Tips On Setting Up Webex Meetings Preferences By default, your personal room url is https://gfcmsu.webex.com/meet/. It's a very very good idea to change this, which is possible and easy by following the steps below.  In your browser, go to https://gfcmsu.webex.com.  Click Sign In.  Login to your Webex account with your Net ID and password.  Click on Preferences > My Personal Room.  Look for the "Personal Room Link" and change the part that is editable from your Net ID to something else that makes sense, such as firstname.lastname.  Click Save.  Your personal room URL is now https://gfcmsu.webex.com/meet/

Create a Webex Meeting Using Your Personal Room Visit the Webex Meetings download page at https://www.webex.com/downloads.html/ to download and install the Webex Meetings application for Windows or Mac.  Once installed, open the application and enter your Net ID in the email address field and click Next.  Enter the password you used when setting up the Webex account from the email you received. (Note:  This password is not your campus network password.) If you do not remember your password, click on the "Forgot password?" link to be directed to the Webex password reset page.  The URL that shows near the top of the application window is the URL you will provide to your students to access your meeting.This URL will not change, so you can copy the URL and paste it into a content topic or announcement in Brightspace. Click on the green "Start Meeting" button to begin your virtual classroom session.  The next screen allows you to disable your webcam from being displayed to the meeting participants. This is recommended, unless necessary, to conserve bandwidth and avoid unnecessary technical problems. Disable the camera by clicking on the icon that looks like a camera, as shown in the image. When you are ready to start the meeting/class click on the green "Start Meeting" button. On the right side of this window you will see a list of the students who are currently logged into the Webex session. Congratulations! Your virtual classroom session has begun. Please see below for information regarding additional tools that are available to you during your virtual classroom session.  When you are ready to end the meeting/lecture, click on the small red circle with an "x" and then click on End Meeting. You can also end the meeting from the menu by clicking on File > End Meeting.  Recording Your Webex Lecture Begin your Webex meeting by following the steps listed above.  Hover your mouse near the bottom of the window and click on the record button.  A small popup window will open above the record button. Click on "Record" on this popup window.  If you get an option to save to your computer or to the cloud, you can select either. Save to your computer will immediately save the video file to your computer once the meeting is concluded. With "save to cloud" you will receive an email a few minutes after your meeting with a link to view/download the video.  Once you click the "Record" button, you will see a small icon near the top right of the window, indicating that the meeting is being recorded.  Once your meeting/class period is over and you end the meeting in Webex, your video will be processed by Webex. You will receive an email within a few minutes from "messenger@webex.com".  Click on "Play Recording" in the email to be taken to a web page that shows your video. Click on the small download icon on this page to download your video from Webex, as shown below.Note: Videos need to be downloaded from Webex and uploaded into Panopto in order to share them with students. Please see the Panopto module for instructions on uploading videos to Panopto.  Sharing Content During lecture you may want to share your screen or a virtual whiteboard. To share content begin by moving your mouse near the bottom of the meeting window and clicking on the "share" icon and then click on the application, window, or desktop you wish to share. If you scroll down within this window, you will see a "new whiteboard" option. Clicking on that will give you a virtual whiteboard that students can view. Once you are sharing your screen, you will see a bar near the top of the screen. Hovering over this bar will give you access to tools, such as annotation. Selecting annotation will allow you to highlight, draw, or insert a marker on the screen to point out things you are discussing.  If you want to disable annotation, hover over the bar again and click on annotation again.  If you wish to stop sharing your screen, hover over the toolbar and click on "Stop Sharing". 

Note: Instructors can copy/paste the instructions below into their course or provide students with the following link to the same instructions. https://greatfallscollege.freshservice.com/support/solutions/articles/13000033561 Student Webex Instructions Student clicks link to instructor's Webex Personal Room that is posted in a Brightspace announcement in the course (most likely) or sent by the instructor via another method.  The web page for the instructor's virtual meeting room opens in the student's default web browser. Students may be prompted to download the Webex application. Webex can be used within a web browser OR via the Webex Meetings application. Either one will work, however, if the student will be presenting information from their computer they will need to install and use the Webex Meetings application.  Click "Join Meeting".  Enter your first and last name in the name field and an email address that you check. This does not need to be your student email address.  Click "Next".  The next screen gives you the option of muting your microphone and disabling your webcam for the meeting. We recommend that you turn off the camera and microphone prior to joining the meeting.  Leave the setting "Using computer for audio" enabled. It is not recommended that you use the "Call in" or "Call me" options unless you have trouble with the audio.  When you are ready, click "Join Meeting".  If you are prompted by your web browser to allow the camera or microphone, select "allow".  Using Webex As A Student Now that you joined the Webex meeting, you may not need to do anything other than be present and focus on the lecture being presented. However, you may need to unmute yourself to ask or answer a question, you may need to use the chat function, or you may need to share your screen to present information. These tips below will explain how to use those functions.  Mute/Unmute If you have muted your microphone to prevent background noise from being heard by the instructor and class, you can easily unmute your mic temporarily to ask or answer a question by clicking on the icon that looks like a microphone with a line through it.  Click the microphone icon again to re-mute it.  Start Video If you need to be on video for some reason, you can enable your video by clicking on the icon that looks like a camera with a line through it. Click on the camera icon again to disable the camera.  Share Content If you need to share your screen with the instructor or class, as would be the case for presentations, click on the icon that looks like a box with an arrow coming out of it. This will present you with a list of your screens and open applications that you can choose to share.  Once you are sharing your screen, you will see a bar similar to the one below. Hover over this bar to access the sharing toolbar. If you wish to stop sharing, click on the "Stop Sharing" button.  Participant List View the list of participants in the meeting by clicking on this icon . The list of participants will appear on the right side of the window. Chat If you wish to chat with the instructor or another student in order to ask a question, etc. click on the  icon. Click it again to hide the chat panel. Exit Meeting If you need to exit the meeting prior to the end, you can do so by clicking on the X inside of a red circle, that looks like this. 

Webex Education Connector: Initial Setup The Webex Education Connector allows instructors to setup virtual office hours in blocks of time that students can easily schedule from within Brightspace and create live lecture Webex meetings from within Brightspace that students can join directly from the LMS.  The Education Connector requires a bit of setup for any course you wish to use it in. The instructions below should walk you through the setup process.  Navigate to an existing module or create a new module.  Click on "Existing Activities" > "External Learning Tools". Click on "Webex".  Now that you are back in your Content, click on the Webex content topic.  You should now be on the Webex setup screen.  In the "Choose your features" box, select "Virtual Meetings" and "Office Hours" and click Apply. Leave either of these unchecked if you do not wish to use that feature. You won't see Classroom Collaboration, as we do not have that feature enabled. Scroll down to "Authorize with LMS" and click the Authorize button. You will see a popup window that asks you to confirm that you want to link your Brightspace account with Webex. Scroll back up to "Time Zone" and click the Sync button. Lastly, click on either the Virtual Meetings or Office Hours tab and you will see a button that says "Sign Into Webex Meetings". Click on it and sign in with your Net ID and Webex password. Note: Some instructors login to Webex with their email address but it seems you still need to login to this with your Net ID. That's it for the initial setup!

Schedule Live Lectures The Webex Education Connector can be used to schedule live lectures from within Brightspace.  Click on the Webex link you created in the initial setup.  Click on the Virtual Meetings tab and then click on New Meeting. Give your meeting an appropriate name. For instance, if you will be using the "Recurrence" feature to schedule lecture every Tuesday at 10am, you might call this recurring meeting Tuesday lecture.  Click on the Meeting Date and set the date and start time for the meeting. If you are using recurrence then this is the first upcoming lecture.  Set the duration of the lecture period.  Leave the "Host Center" on "meeting".  If you are setting this up as a recurring meeting, click on the appropriate option to be presented with additional options. Click on Create Meeting. When it is time to start your meeting, you will navigate to this screen and click on the "Host" button.  You will see a screen with the meeting password, as shown below. Click the "Copy" button to copy the meeting password to your computer's clipboard.  If you are prompted for the password, click in the password field, and press CTRL + V (CMD + V for Mac users) on your keyboard to paste the password.  How Do Students Join The Lecture? Students will navigate to the course content and click on the Webex link.  Click on the Virtual Meetings tab.  Click Join.  The student will be presented with the meeting password and they will need to click the "copy" button before they can continue to the lecture.  When the student is prompted to enter the password they will click in the password field and press CTRL + V (CMD + V for Mac users) on their keyboard to paste the password into the field. 

Setup Virtual Office Hours The Webex Education Connector allows you to setup virtual office hours that allows students to schedule blocks of time to meet with you over Webex. Once an office hours appointment has been scheduled, both the student and the instructor will receive emails at their "Banner preferred" email address with the join link, meeting password, and link to add the meeting to their calendar.  To setup Virtual Office hours.  Navigate to the Webex link you've placed in your course during the initial setup.  Click on the Office Hours tab.  Click on the Meeting Duration drop down and set the length of time to allot to each scheduled meeting. Click on the Appointment Buffer drop down and set a buffer period between scheduled meetings. Click on the blocks of time you wish to allow students to book virtual office hours with you.  Click the Save button at the bottom of the page.  To schedule these time slots, students will navigate to the Webex link, click on the Office Hours tab, click on one of the time blocks, and click to confirm the appointment. They will then receive an email with a link to add the appointment to their calendar, the meeting password, and the link to join the meeting at the specified time. 

We have a limited amount of recording storage space in Webex, so it is important to move Webex recordings to Panopto as soon as possible and delete them from Webex to ensure that your recordings will not be purged. It's a 3-step process. Please follow the instructions below to accomplish this. It looks like many steps but they are quick. Please refer to the video below for a real-time demonstration.  Step 1 - Download Recordings from Webex Visit https://gfcmsu.webex.com, click Sign-In, and sign in with your login credentials.  Click on the "recordings" button on the left side of the page.  You cannot "bulk download" your videos, so ignore the checkboxes for now. Click on the download button next to each of the videos you wish to move, make sure you do this one at a time and check to make sure they have been downloaded to your computer before moving on to step 2.  Step 2 - Upload Recordings to Panopto Login to Brightspace and navigate to the course where you wish to upload this video. Note: Make sure you navigate to the correct course before uploading any videos to avoid uploading videos to the wrong course. Click on Toolbox > Panopto Recordings.  Click on the green "Create" button and then click on "Upload Media".  Either drag your videos onto the window that appears or click where it says "Choose video or audio files" to browse your computer to locate and select the file(s). Wait for the video to be uploaded before navigating away from this screen. The page will tell you when it is safe to close the "Add files" window. Depending on the size of your videos the processing time will vary but within a few minutes your videos will be processed and viewable by your students when they go to Toolbox > Panopto Recordings. You're not quite done yet though. Please continue to Step 3. Step 3 - Delete Recordings from Webex Once you are confident your videos have all been downloaded from Webex and uploaded to Panopto, return to https://gfcmsu.webex.com.. Click on "recordings" again (unless you are still there).  Check the box next to each recording to be deleted and click the "delete" button. The delete button won't appear until you've checked at least one box. If you inadvertently delete something, it will stay in a recycle bin for a brief period of time. You can access it by clicking on on the dropdown menu that says "All" by default and selecting "Deleted". From here, you can restore a deleted video. Once they are purged they will no longer be accessible.